Please bring two copies of the Troop Roster list to the encampment.

One Copy will be given to the Check in people and the other is for you to keep with your records..

Leave a third copy with your troop contact person for emergencies: include parent phone numbers on the copy left with your contact person.

Please provide a map with the Prairie Flower phone number to all parents in case they would have to come out to camp.

A health form must be filled out and brought for each scout and adult attending the event.

The health forms are the forms filled out by the parent typically at the beginning of each year. You should ensure these are updated annually.

They should be kept by the troop leader and brought to the dining hall in case of an emergency.

Leaders—please carry the health forms with you while attending activities at camp.

If girls are bringing medications of any type, the Medication Information Form must be filled out and maintained by the troop leader.

Permission and Agreement for everyone (Yes, adults too) attending the event must be completed prior to arriving at camp.

These can be completed online or you can bring physical copies. You should bring a physcal copy for camp and keep a copy for yourself.

There must be a signed permission/agreement form for EVERYONE listed on your participant list.

Be sure to review the Agreement form with your parents and girls prior to attending camp.

These forms (both online and physical) will be checked against your Troop Roster form to ensure all participants have completed the forms.

Please review the Safety Activity Checkpoints specifically for Transporting Girl Scouts, Camping, and Outdoor Cooking. This can be found on the Health and Safety Guidelines on the GSRV Website - see the link on the right.

You should plan to have at least one adult attending with knowlege and experience in:

• Outdoor program activities and leadership.

• Emotional responses to trips, including homesickness.

• Safety management.

• Program activities specific to the trip.

• Outdoor cooking activities and leadership, including dishwashing, food storage, sanitation, menu planning, and level-appropriate cooking methods .

• Outdoor skills necessary to lead the group.

• Judgment and maturity.

• Group dynamics and management.

• Supervision of Girl Scouts and adults.

There is an upcoming Training that will go over all of the skills needed if you are new, or would like a refresher. It is called Fire, Food & Fun: Learn it Here, Lead it Anywhere - May 2, 2026. Cost is $10

We strongly encourage every troop to have a volunteer that is certified in First Aid and CPR.

One of the primary goals of the Prairie Flower Encampment has always been to give girls the opportunity to learn and practice outdoor skills. We want you and them to be successful in those endeavors, and will work to help in any way we can.

A constant ringing of the lodge bell or a car horn will notify you of an emergency.

Leaders should observe developing weather conditions and consult with the Volunteer Staff as to emergency procedures.

ln the event of severe weather, the designated storm shelters are:

• Downstairs of the shower house (lower level of the Troop House). Use both sides and keep towards the inner walls.

• Dining hall (hallway and bathrooms). Use bathrooms first. Utilize the center of the hall way next and stay as far away from windows as possible.

• Mary Randall basement. Fill the inner area with no windows first and then outer areas as necessary. Avoid windows.

• Agnes Ober Program Center basement. Wooden storm covers for the lower level are located in the closet. These window covers attach by hooks to the inside of the windows and are designed to provide additional storm protection.

• The new bathrooms and shower house by Lochbrae.

• The Koya bathrooms in the sports field.

In case of a tornado in open country, move away from the tornado’s path at right angles. If there is no time to escape, lie flat in the nearest depression, such as a ditch or ravine.

the event of an evacuation from the property, the time and site of evacuation will be determined by Washington County officials. The troop contact person will then be notified and they will notify the parents.

Move all girls and adults out of danger to the main parking lot where you will be assigned to a designated area.

Send an adult runner to notify Prairie Flower Staff at the Dining Hall.

The troop leader should account for all of their participants upon arrival at the designated area. When all participants are accounted for, check in with Prairie Flower Staff.

Search for 15 minutes. If missing person is not found within that time, alert Laurel or Liz or other Prairie Flower Staff.

If the missing person is not found within a reasonable amount of time (1/2 hour), help from the proper authorities will be enlisted by either Laurel or Liz.

Poison ivy may be present in wooded areas.

Stay on the paths to avoid exposure.

Socks, closed-toed shoes, and pants can help minimize exposure.

Please review proper and safe knife and tool handling procedures and safety precautions with your scouts before coming to the event.

Keep stoves and lanterns out of the sun and do not store fuel in tents.

Adult supervision is needed at all times when scouts are handling items like knives and flames that could be potentially hazardous.

Please review the Safety Activity Checkpoints for more information.

Refrigerators in the troop buildings will be off limits for the weekend, as are the rest of the kitchens.

Food, dry or needing a cooler, can be stored outside or in a car. This will prevent visits from unwanted vermin in your cabin or tent.

Store securely as there are racoons adept at opening many storage containers and will help themselves to your food.

Troops may store one paper grocery bag with food per meal in the dining hall fridge and/or freezer. Bags need to be sealed with tape and labeled with your troop number. Bags can be retrieved time during the weekend. Bags cannot be put back once they have left the kitchen

Be creative, connsider planning meals that do not need refrigeration or require limited refridgeration.

Consider the weather. Cooking and food preparation takes place OUTDOORS rain or shine.

Please review the Safety Activity Checkpoints for more information.

Use BUDDY SYSTEM at all times. Please stress this to Scouts.

NO AEROSOL CONTAINERS ARE ALLOWED. They can explode in open fires. Children spray each other and themselves in the eyes. Aerosol containers WILL BE CONFISCATED UNTIL THE END OF THE EVENT.

NO RUNNING. There are animal holes all over the property, plus the ground is uneven at best. This is a safety regulation. The only exception is during an organized game in designated areas.

NO BARE FEET. No bare feet or stocking feet (except in your tent or cabin). Everyone must wear closed toe shoes outside at all times. This means no flip flops, no sandals, etc.

Please review the Safety Activity Checkpoints for more information.

All fire scars must have a large bucket of water at all times. Also, keep a shovel or rake handy.

Long hair must be tied back and non-nylon clothing worn near the campfire.

Do not use liquid fire starters. Homemade wax and sawdust fire starters work the best.

Wood and charcoal fires must be completely out - cold to the touch - before leaving them.

Charcoal fires are best started on top of aluminum foil. Place all partially burned charcoal briquettes in a metal container (coffee cans work well) of water after use.

Place tents far enough away from your fire scar that there is no chance of sparks flying and setting the tent on fire.

Never leave a burning fire unattended. An adult must be within close proximity to a burning fire at all times. Fires found burning unattended will be put out.

Please review the Safety Activity Checkpoints for more information.

If any strangers or stray animals are encountered in camp:

• Leaders and all girls should immediately leave the area, go to dining hall, and inform the Volunteer Staff.

• The Volunteer Staff will investigate and take any necessary steps.

Waterfront

• Waterfront, including the docks, will be off limits for the weekend.

• Prairie Flower will have no life guard on the site other than during scheduled program periods.

• In Mid May, the camp staff will not have prepared a water front that is safe to use for swimming.

• It is a Safety Wise requirement that a life guard be present anytime anyone is in or on the water (this includes the dock).

• Even if your troop has a lifeguard with you, you still may not use the waterfront. Council requires us to provide details of who our lifeguards and safety personnel are and your volunteer will not be on that list.

• Prairie Flower's head life guard must be present for any use of the waterfront. And that will only be during scheduled Kayaking program and only for those who are scheduled for Kayaking.

Archery

• The archery areas will be off limits during non-scheduled program time.

• Girl Scouts requires a certifieed archery facilitator for any archery activities and requires Prairie Flower to provide the names of those facilitators, even if you have a facilitator in your troop, they will not be part of the list that we provide to council and therefore cannot have any archery activities happening that are not scheduled.

• Additionally, unscheduled archery activities create a safety hazard at camp as girls maybe exploring camp areas and not expect that archery is happening in an area.

Low Ropes Course

• The Low Ropes course will be off limits during scheduled program time on Saturday.

• If you have a volunteer who is certified in Low Ropes AND you would like to lead your troop on the course during camp, you must identify that volunteer on the Logistics and Program Choice Form. We will verify your certification and give you credentials for using the Low Ropes Course during the designated Off-Scheduled times.

• As a troop leader, please discuss the Low Ropes Course with your scouts. Many components of the low ropes course appear to be 'play ground' equipment and scouts may think that they can play on it. Without a certified facilitator, access is strictly prohibited.

All Medications are to be in the original container (including Tylenol), labeled with name, contents, and directions. Medications should be given to the troop leader before leaving home.

Medications are to be administered by the troop leader at the campsite per parental instructions on Medication Information Form. All leaders should be aware of their own troop’s medical needs. Leaders need to report any medication given to a participant during Prairie Flower to the camp first aider for our records. You will be provided a medication tracking form in your checkin materials.

All medication must be in a locked container. If your troop is unable to bring one, Prairie Flower Core Staff will have a locked location available at the dining hall.

Refrigeration is available for medications if needed.

Simple first aid is to be given at your troop’s campsite if at all possible. Use your own troop’s first aid kit. Examples would be splinters, headaches, and small cuts.

First aid is available at all times in the Dining Hall (Lakamaga Troop house at night) for INJURIES or other health concerns.

Report all serious injuries or illness to First Aider in the Dining Hall.

A vehicle will be available at the Dining Hall for emergency transportation if needed. The Forest Lake Hospital and Washington County emergency officials will be contacted in case of emergency.