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2021 REGISTRATIONS OPEN ON FEBRUARY 15TH

 

40TH Annual Prairie Flower Encampment

WHAT: Outdoor Cooking and Camping, building or tenting weekend

DATES: May 21,22,23 2021  (or 22-23, or 22)

LOCATION: Camp Lakamaga

COST:  $25 per person

Questions:  prairieflowercamp@yahoo.com

 

A Note from the committee,

After reviewing feedback from troops and volunteers, the Prairie Flower committee has decided to move forward with planning the 2021 Prairie Flower Encampment with several adjustments to adhere to Covid-19 related guidelines.  We will be opening up registration on February 15th and will continue to accept registrations until March 7th.  Please discuss with your troops and families prior to registering as this year you will need to complete your Program Requests as part of your registration and this should be driven by the girls in your troop.  Lodging choices this year will be limited due to the need to make decisions based on troop size, needs, and availability.   March your calendars for the mandatory leaders meetings, March 4th 6:00-8:00 OR March 7th 2:30-4:30. Both will be virtual meetings via ZOOM.  And we will discuss and answer questions related to the adjustments and changes for this year as well as give an overview for new troops about Prairie Flower.

 

2021 COVID 19 ADJUSTMENTS

 

Holding Prairie Flower camp in any of the following capacities will be determined with guidance from the Girl Scout Council and all federal, state, and local policies, and assumes that conditions will improve and restrictions will be relaxed in the coming months.

In general - registration will be accepted up to 150 people...with a wait list created when we reach that capacity, in a FCFS capacity.  All troops would be expected to adhere to council defined Covid-19 related precautions, processes, and expectations.

 

PLAN A - Prairie Flower will proceed as a 1 night event with a day only option.  Troops will arrive Saturday morning, prior to the morning Flag Ceremony.  Followed by 1 program period, an extended lunch to help with settling in (possible option for a program here to accommodate popular activities like archery and kayaking and moving the extra free time to after lunch.) 2 program periods after lunch.  Evening WIDE activity in some capacity.  9th-12th grade event later.  Troops choose and attend program together - no CSA buddies on their own.  Limited inter-troop mingling. One troop per cabin in a 50% capacity.  Troops would still be expected to prepare, cook, and eat outside as in any ‘normal’ Prairie Flower camp year.  

 

PLAN B - Prairie Flower will be held as a day only option.  Troops arrive on Saturday morning prior to Flag Ceremony and leave Saturday evening.  Troops will have 3 program activities periods in the day.  WIDE Activity and 9th-12th event both would be TBD.  Same general expectations as Plan A with regard to troop programs and food and limited troop mingling.

 

PLAN C - Prairie Flower does not happen due to restrictions and limitations beyond our control.

 

PLAN A+ - The world has returned to normal and camp can happen as it has in the past.  Not likely to be the case - but we can dream.  

 

Registration: Cost, Information, Deadlines

Please Note:

  • Registrations are accepted on a first come, first served basis. Registration closes when filled or on March 7th , whichever happens first. Prairie Flower may fill quickly: Space is limited.  ONLINE REGISTRATION FORM

  • Cost is $25 per participant (one fee can be shared by adults if they are sharing a spot by splitting the weekend).

  • Registration opens January 20th for NW Metro Troops. Registration can be done online, but remember, registrations will still not be accepted before January 20th, 2020.

  • Rather than requiring half the payment with registration, your entire payment will now be due at the mandatory leader meetings in March 5th or 8th. Registration is still a first come first served basis.

  • Please register only those people you are sure will be attending. Space at  Camp Lakamaga is limited. Refunds will not be given unless there is a  waiting list. 

  • Two adults with three maximum.  THIS IS A GIRL EVENT! Each extra adult takes away a girl's ability to participate. 

  • If a troop brings extra adult(s) who are not needed to meet Safety Wise supervision requirements, one adult attending with that troop needs to lead or help at three of the four Saturday program periods or their equivalent such as helping the kitchen.  REMEMBER! Per Safety Wise, all adults attending with girls must be registered and have had a background check. If there are special needs girls in the troop and more adults are needed, please contact us via email to confirm this. 

  • Troops need to pay the entire fee at the March Leader Meeting.

 

SERVICE PROJECT

If you have an idea for the 2021 service project - email us.

 

Required Leader’s Meeting for all participating troops:

 

TROOPS WHO DO NOT ATTEND FORFEIT THEIR
PLACE AT PRAIRIE FLOWER. NO EXCEPTIONS!

 

Troop leaders only need to attend one of these.

 

 

 

 

 

At least one adult from each registered troop must attend one of these meetings. This adult should be helping the troop prepare for the event and must be accompanying the troop on the trip to Prairie Flower.  Information, necessary forms, maps, schedules, program choices, food, health and safety requirements, etc. will be covered at the meeting.

No upcoming events at the moment
 

Whats New for 2021?

 

Registration:  Will open on February 15th for ALL troops.  And will include Lodging preferences and Program Choices.  Payment details will be forth coming, but likely to be either mailing a check or an online payment option. 

Leader Meeting: This will be  a Zoom Meeting.  New and returning troops must have at least one adult who is attending come to the meeting and plan to stay for the whole meeting.  2 hours is scheduled - but it may take less.  There will be lots of time for asking questions. 

Covid Adjustments: As shared above or check out the forms section for the full Covid plan.

Lodging: Tenting will be set up in the day camp area where there are more tables, cooking shelters, fire pits, and space.  The canterbury platform tents will no longer be available, and are being replaced by new yurts.  The existing Yurts may be upgraded to include electricity.  Troops will not be able to request specific buildings.  There will be only 1 troop per cabin space, and spaces are likely to be at 50% capacity.

Program:  Programming will be adjusted to accommodate social distancing, smaller class sizes, limited troop co-mingling, all troops will be required to attend program together, we are pausing the options for older girls to choose as buddies for this year, more cleaning requirement before and after classes, and possibly more of self-led or limited facilitation on some activities.  No food related classes this year.

Outdoor Cooking Theme:  Outdoor cooking competition is cancelled for this year.

 

Other Important Information

 

Camping equipment:  Each troop needs to bring its own equipment. Families are good sources.

Site: Lakamaga is located on Big Marine Lake near Scandia, MN. See the River Valley's website for more information. 

Attending troops need to be prepared to carry the troop and personal gear for a few blocks to their lodging site. NO VEHICLES WILL BE ALLOWED BEYOND THE PARKING LOTS. No Exceptions. Carts are available for  troop use.

Buildings and cabins have predetermined capacities. Attending troops will be sharing facilities to maximize participation. 

When registering, troops will be asked to pick between 3 lodging options:

  1. Buildings and cabins and Yurts

  2. Individual troop tenting.

When registration for an option has reached its capacity, additional troops requesting that option will be contacted regarding their choice of another option or to cancel their registration.

 

At the March leaders meeting, we will go over the lodging selection process. Placement will be done after May 1st. Troops will be notified by May 12th as to where they will be lodging.

Food: Each troop is responsible for its own food. ALL COOKING MUST BE DONE OUTSIDE—No Exceptions. Kitchens in all buildings will be off limits to all troops. Cooking can be done using camp stoves, charcoal, wood fires or non-heat methods. 

REMEMBER! Per Safety Wise, any troop using a heat source to cook their meal must have a current First Aid/CPR trained adult present during cooking time.

Fire scars are limited so the first two options are recommended. Food cannot be stored in any building, cabin, or platform tent on this site.

Both breakfasts can be purchased from Prairie Flower, if desired. Information is available on the website. Troops need to bring their Friday meal prepared or eat before they come. There will not be time to cook Friday night.  

Program:  Program options may include: Archery, Art Projects, Sports, Games, Service Project, Campfires, Pontoon Rides, Kayaking, Friend Making, Outdoor Cook Off, Hiking, Flag Ceremonies, Singing, All Camp Activities

The list of program choices are available on the website. Unlike years past, program selections will not be due at the leader meetings. We will go over the program selections and how to fill out the forms at the leader meeting. 

New program ideas are always welcome. Let us know if there is something you would like to lead or do that is not on our list. 

Leadership opportunities for Cadettes, Seniors, Ambassadors and adults are available. Those interested should email us about the various possibilities.

 

Prairie Flower Weekend Schedule - Traditional Year

This is subject to change and will be shared at the Leaders Meetings in March.

Most likely remove Friday - and Arrival between 8:00-8:45 AM on Saturday - and Program Period 2 will be 'Free time' for all troops to settling into camp.

Friday

4:00–7:00      Arrival, set-up, dinner if needed (no cooking fires)

7:00–8:00      Explore the site

7:45–8:00      Informal Flag Ceremony

8:00–9:00      Welcome gathering

8:30 or 9:15   Leaders meeting (attendance required by at least 1 adult per troop) – dining hall

9:00–11:00    Senior and Ambassador event at Old Lodge

9:30              Quiet time begins (troops at lodging sites)

 

Saturday

7:30              Quiet time ends

8:00–8:45      Breakfast at dining hall

9:00–9:25      Flag Ceremony (attendance is required)

9:30–10:30    Program period 1

10:45–11:45  Program period 2

11:45–2:00    Lunch and troop time

2:00–3:00      Program period 3

3:15–4:15      Program period 4

4:15–7:00      Dinner and troop time

7:00–7:30      Flag Ceremony, Flag Retirement

7:30–8:45      All camp wide game

9:00              Troop time

9:00–11:00    Senior and Ambassador event at Old Lodge

9:30              Quiet time begins (troops at lodging sites)

 

Sunday

7:30              Quiet time ends

8:00–8:45      Breakfast at dining hall

7:00–9:15     Pack-up, load vehicles in parking lot

9:15–10:00   Flag Ceremony, Scouts Own, and Award Ceremony

10:00–10:45  Camp clean-up, pack-up, evaluations, check-out, departure

11:00             All troops must be gone from the site